SHEQ planning, monitoring and evaluation system

Abstract

SHEQ Planning, Monitoring and Evaluation System is a software application that was developed for Lobel’s Bread organization specifically for the SHEQ department. The software was developed to allow employees to be able to carry out activities such as electronic money allocation and analysis, event scheduling and tracking, instant communication through gaining access to the notifications platform giving feedback of activities and tests, publishing of the activities, report generation and analysis that will have taken place or are to take place. Information gathering methodologies such as interviews, questionnaires, observations and document review were used to identify the problems that arose due to the use of the current system. These problems included the amount of time and unnecessary effort needed to carry out PQI tests because of the distance between offices. After the research the new SHEQ system was proposed which overcomes the problems that were associated with the current manual system such as too much bottlenecks. Instruments such as PHP, MySQL and the Internet were used to develop the proposed system. Feasibility analysis was carried out in terms of social, economic, operational and technical aspects to see whether developing the system is a viable decision and it proved to be viable. In-house development was chosen as the best alternative to introduce this system in the organisation. Diagrams which include the context diagram, data flow diagram, class diagram and Use case diagram were used to illustrate the flow of data in both the previous and developed system. Implementation strategy used in implementing the system is the parallel changeover. This is because the previous SHEQ system is mostly manual and therefore running both systems parallel to each other allows measuring of other modules that may need amending before the system is fully implemented. Adaptive maintenance was chosen because it allows the system to adapt to environmental changes of the software and hardware. For future recommendations, the system should be able to operate on android or iPhone or any other devices and not only as web-based. The SHEQ system may be utilized for promoting Lobel’s Bread as a whole.